Plain-English how-to

How to download your received e-invoices from SPV.

Every supplier invoice for your Romanian company lands in ANAF’s SPV, and getting the readable copy is one press of the „Descarca PDF” button on the invoice’s row. This guide covers what you need before you can reach that screen at all, what each button on the row does, and the part that stays on you: the ~60-day window, and an archive nobody builds for you.

Every received invoice row has three buttons: „Descarca XML”, „Descarca PDF”, „Trimite mesaj”
The portal is in Romanian, and the list shows fiscal codes rather than company names
The download window is about 60 days — your retention duty is 5 years

Start free See the steps

Last updated 23 August 2026 · general information, not legal advice

Spațiul Privat Virtual (SPV)

SPV is ANAF’s secure mailbox — and the only place your e-invoices arrive.

SPV — Spațiul Privat Virtual — is ANAF’s online portal for taxpayers. RO e-Factura runs inside it, so every B2B invoice issued to your Romanian company travels through SPV; since January 2025 B2C invoices do too. It is where you both submit and receive. What it is not is a place your invoices stay: each one is downloadable for roughly 60 days, and it is in Romanian from the sign-in button onwards.

Before you start

What you need before you can see anything

This is where most people stop, and it comes before any download. Three things decide whether the screen is reachable at all.

A qualified certificate

From an accredited provider, on a USB token or in the cloud — both are accepted. A company, a PFA or a liberal profession cannot sign in with a username and password; that route exists only for a private individual. Enrolment is done once per company, and it records the capacity you act in: legal representative, designated representative, or authorised accountant.

It does not have to be you

An accountant or accounting firm authorised for your company’s fiscal code can fetch the received invoices without you. The mandate has to be general, covering every SPV operation — one written only for e-Factura is the most common refusal.

The portal is in Romanian

The SPV screens, the filters and the response list are in Romanian, and so are the button labels quoted on this page. That is a specific, practical reason a foreign-owned company usually wants something else in front of it.

The real mismatch is time, not format: SPV keeps an invoice downloadable for ~60 days, and you owe a 5-year archive. Past the window the invoice is recoverable, but only through a request that asks you for details you usually do not have. See how archiving works.

On the screen

What you press, and what you get

Four steps. Three happen on ANAF’s screen; the fourth is the one nobody does for you.

1

Sign in to SPV with your certificate

On ANAF’s portal press „Autentificare RO e-Factura/RO e-Transport” and sign in with your qualified certificate. You need the certificate every visit; it expires, and renewing it is its own separate procedure inside SPV.
2

Ask for the list of responses

Open „Factura electronică”, then „Răspunsuri factură”. On the same screen you pick the company from the „CIF:” list and the period from „Număr de zile pentru care să se afişeze răspunsurile:” — it stops at 60 — then press „Obţine Răspunsuri”. The table of responses appears.
3

Press two buttons on the invoice’s row

Every received invoice row carries three buttons. „Descarca PDF” gives you the readable invoice in one press — nothing to unzip, no second website, nothing to upload. „Descarca XML” gives you the archive with the legal document: the invoice’s XML file and the Ministry of Finance’s electronic seal. The third, „Trimite mesaj”, writes to the issuer about that invoice. Error rows carry only „Descarca XML” — a validation error has no invoice to render.
4

File the files yourself

They land in your downloads folder and stay there. Nothing renames them, nothing sorts them, and nothing marks the rows you already took. This is the step nobody does for you, and the only one that still matters in five years — which is exactly how long Romanian law requires you to keep the invoice.

Source for this screen: ANAF’s official guide „Ghid privind utilizarea sistemului național de facturare electronică RO e-Factura”, 2024 edition, which documents the three buttons in words and shows them in a screenshot of the live screen.

Worth knowing first

What the screen does not do

None of this is a fault on ANAF’s side. It is simply the part that is not done for you — and if you do not do it, it does not happen.

Two presses per invoice

The XML and the PDF are separate buttons, so twenty invoices is forty presses, every month. There is no button that takes them all, and nothing marks what you already downloaded.

Fiscal codes, not company names

The „Detalii” column shows the issuer’s and the beneficiary’s fiscal codes. You can filter by the supplier’s fiscal code if you know it — but you cannot search by what the company is called.

One round per company

One sign-in covers every company your certificate holds rights for: you pick the next one from the „CIF:” list and press „Obţine Răspunsuri” again, without authenticating a second time. What repeats is everything after that — another list, another two presses per invoice, another window to watch, another pile of files to file.

And nothing tells you anything. No message says an invoice arrived, and no message says they stopped arriving — you go and look, or you find out at the year end.

Built for non-Romanian operators

The lightweight, self-serve option in a field of advisories

If you run or finance a Romanian entity from abroad, the same SPV obligations apply to you — yet the help on offer is mostly VAT advisories and enterprise EDI platforms. eFacturaSPV is the alternative you can set up yourself: connect ANAF once, and every received invoice is pulled, kept with its seal, rendered as the official ANAF PDF and filed in your own Google Drive — in English, across every company on your certificate.

For foreign companies How automatic download works

FAQ

Frequently asked questions

What is SPV?

SPV — Spațiul Privat Virtual — is ANAF’s secure online portal for taxpayers. RO e-Factura runs inside it, so every B2B invoice issued to your Romanian company (and, since January 2025, B2C invoices) is delivered into SPV. It is where you both submit and receive electronic invoices.

Are the invoices in SPV PDFs?

You can have the PDF in one press, and you should also keep the XML. On the row of every received invoice ANAF shows three buttons: „Descarca XML”, „Descarca PDF” and „Trimite mesaj”. „Descarca PDF” hands you the readable invoice immediately — nothing to unzip, no second site, nothing to upload. The legal original is still the structured XML file, which arrives from the button above together with the Ministry of Finance’s electronic seal, and that is the pair you are required to keep. ANAF documented this screen, with a screenshot, in its official guide of February 2024.

What is inside the ZIP I download?

Two XML files: the invoice itself (or an error file, where the transmission was rejected) and the Ministry of Finance’s electronic seal. That archive holds no PDF — the PDF is the button below it, „Descarca PDF”, one press away.

How far back can I download invoices from SPV?

About 60 days, and after that the invoice is not lost. ANAF’s own guide states that the XML files and error messages stay downloadable for 60 days from publication, and are then archived electronically and released on request. There are two ways back: ask ANAF to re-post the message — either the supplier or the recipient may ask, and the request carries the upload index if you have it, the document date as the seller gave it, the invoice number and both companies’ names and fiscal codes — or ask the supplier, who has the same retention duty you do.

Can I search the list by supplier name?

Not by name. The list shows fiscal codes: the „Detalii” column carries the issuer’s and the beneficiary’s fiscal codes, and you can filter by the supplier’s fiscal code if you know it. What you cannot do is look a supplier up by the name you know it under.

Do I still have to keep the invoices after downloading?

Yes. Romanian law requires you to retain each invoice for 5 years, and the document you must retain is the XML, with the seal beside it. SPV is a transmission channel, not your archive — the ~60-day window and the 5-year duty are not the same thing, and closing the gap between them is on you.

Can I download from SPV without speaking Romanian?

You can, but the portal, the filters and the response list are Romanian-only — including the button labels quoted on this page. eFacturaSPV is in English: it pulls your received invoices, keeps the XML and the seal, renders the official ANAF PDF and files everything in your own Google Drive, so you never have to navigate SPV by hand.

Do I need the USB token every time I download?

You need the certificate every visit, but it does not have to be a USB token — a cloud certificate works too. The certificate expires, and renewing it is a separate procedure. With eFacturaSPV you use the certificate at connection and again when the authorisation is renewed — not per invoice and not per company.

Can one certificate cover several Romanian companies?

Yes, and one sign-in covers them all: you switch companies from the „CIF:” list and press „Obţine Răspunsuri” again, with no second authentication. What does not get easier is everything after the switch — each company keeps its own list, its own two presses per invoice, its own 60-day window and its own filing.

What do I do about an invoice that is wrong?

Write to the issuer from the invoice’s own row, with „Trimite mesaj”. You do not have to find an email address or explain which invoice you mean, because the message goes out attached to that invoice. ANAF states that the message reaches the issuer; it makes no claim beyond that, and neither do we.

Press once, not forty times a month.

Connect ANAF once. We pull every received invoice, keep the XML and the seal, render the official PDF, and file it in your own Google Drive — before the 60-day window closes.

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Free to start · no card · your data stays in your own Google Drive